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Administrative Assistant

Roseau, MN
Posted on Sep 12, 2022 Full time R14121
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At Polaris Inc., we have fun doing what we love by driving change and innovation. We empower employees to take on challenging assignments and roles with an elevated level of responsibility in our agile working environment. Our people make us who we are, and we create incredible products and experiences that empower us to THINK OUTSIDE.


Responsible for issuing and keying engineering purchase requisitions, balancing capital expenditures and assisting in budgeting detail.  This role will process non-purchase order invoices and provide project assistance to the Snow Engineering team.


Responsible for engineering purchase orders for Roseau, Osceola, Medina & Wyoming which includes issuing, keying, resolving problems, addressing questions from vendors and the accounting department, and submitting invoices for payment.  Also keep the vendor list up to date for Roseau and on the Wyoming Sharepoint site. Maintain the Sharepoint site for Wyoming for engineering purchase orders, update when processed and add more PEs as needed.  Also assign PEs to other individuals as needed. Review and approve invoices for PE purchase orders and CER purchase orders in buyer messages. Processing non-purchase order invoices for payment to the COR360. Process contractor purchase orders and track invoicing. Responsible for maintaining all engineering support capital spending which includes assigning CER numbers, creating, and maintaining the CER reports, including providing in-service dates and projects to finance. Assist Snowmobile group with project status meeting schedules and other administrative support as needed. Maintain engineering seating chart in ioffice, obtain name plates, and outlook distribution lists. Collect and distribute daily engineering mail into mailboxes. Monitor, order, and stock office supplies. Maintain the Petty Cash. Prepare SVI invoices. Order business cards for engineering as requested. Keep Administrative Assistant manual up to date. Order coffee supplies and maintain the Fuel Coffee 54 area. Assist in retirement parties, send out emails, order cake, make sure all necessary supplies are available. Organizational Leader for Profit Sharing week. Will provide EPR support, COM order support and other Facility support as needed. Provide purchasing and logistics support to Fab dept as needed. Perform other duties as required.


Advanced Microsoft Office Skills: Work, Excel, Powerlink, PowerPoint and Outlook. Experience working with Sharepoint and AS400. Communicate effectively and professionally to internal customers and external vendors. Must be able to establish working relationships with Polaris employees at different locations. Multi-task: ability to manage several projects/demands at one time in a fast pace environment based on priority and internal process. Ability to compile, analyze and present data and information. Strong attention to detail and follow-up, while working independently and proactively. Excellent organizational and record retention skills. Customer service and strong verbal, written, and interpersonal communication skills required.


  • High School diploma or equivalent; additional education/training preferred.
  • 3 years accounting experience required.  Associate degree in Accounting preferred.

We are an ambitious, resourceful, and driven workforce, which empowers us to THINK OUTSIDE.  Apply today!

About Polaris

As the global leader in Powersports, Polaris Inc. (NYSE: PII) pioneers product breakthroughs and enriching experiences and services that have invited people to discover the joy of being outdoors since our founding in 1954. With annual 2021 sales of $8.2 billion, Polaris’ high-quality product line-up includes the Polaris RANGER®, RZR® and Polaris GENERAL™ side-by-side off-road vehicles; Sportsman® all-terrain off-road vehicles; Indian Motorcycle® midsize and heavyweight motorcycles; Slingshot® moto-roadsters; snowmobiles; and deck, cruiser and pontoon boats, including industry-leading Bennington pontoons. Polaris enhances the riding experience with parts, garments, and accessories, along with a growing aftermarket portfolio. Polaris’ presence in adjacent markets includes military and commercial off-road vehicles, quadricycles, and electric vehicles. Proudly headquartered in Minnesota, Polaris serves more than 100 countries across the globe.

EEO Statement

Polaris is an Equal Opportunity Employer and will make all employment-related decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, marital status, familial status, status with regard to public assistance, membership or activity in a local commission, protected veteran status, or any other status protected by applicable law.